Running projects efficiently in an environment of constant change is challenging. Project performance suffers when business priorities change. According to the Project Management Institute, only 33% of underperforming PMOs deliver any value.
If you want to break this low-performance value cycle, you need continuous visibility into in-flight projects, resource utilization, and timelines.
In a world where project priorities shift rapidly, the Smartsheet Business PMO equips teams with tools to achieve consistent project performance and strategic alignment. By offering a combination of real-time data, intuitive interfaces, and seamless collaboration, Smartsheet ensures PMOs are set up for success.
Comprehensive Portfolio Management
Smartsheet links strategy to execution with effective portfolio management. It enables:
- Strategic Planning: Align projects with overarching business objectives.
- Resource Allocation: Optimize capacity planning with accurate data on resource utilization.
- Portfolio Prioritization: Identify high-value projects and reprioritize them based on evolving business needs.
- Ongoing Assessment: Leverage real-time analytics to adjust strategies and maximize value delivery.
Document Management
Smartsheet offers robust document management capabilities:
- Attach multiple documents to a single form or row (up to 10 files).
- Support for various file types, creating a central information hub.
- Attach static documents from your computer or live documents from cloud services like Google Drive and OneDrive.
Seamless Collaboration at Scale
Collaboration becomes effortless with Smartsheet's centralized platform:
- All project stakeholders can access up-to-date information in one tool.
- Features governance and autonomy, ensuring scalability without compromising control.
- Simplifies communication across teams, reducing reliance on multiple tools and platforms.
Data-Driven Decisions
Leverage Smartsheet’s dynamic dashboards and analytics for more intelligent decisions:
- Real-Time Visibility: Monitor project health, timelines, and performance metrics across portfolios.
- Customizable Reports: Tailor data insights to meet organizational needs and strategic goals.
- Predictive Analytics: Identify potential risks and inefficiencies to mitigate issues before they escalate.
Automation for Efficiency
Say goodbye to busy work with Smartsheet’s robust automation capabilities:
- Automates workflows, approvals, and updates to save valuable time.
- Ensures data accuracy and eliminates duplication of effort.
- Success Story: Cisco saved over 4,000 hours annually by automating project intake processes.
Project Portfolio Management
Smartsheet accelerates portfolio execution and delivery:
- Fast-track portfolio execution and speed up time-to-value through faster project/program delivery.
- Gain visibility into risks and dependencies to ensure fast and accurate decision-making.
- Support for the PPM continuum, from project intake to demand prioritization, resource management, risk assessment, and reporting on one platform.
Efficiency and Productivity
Smartsheet boosts productivity and cost savings:
- Increase PMO productivity by up to 40%.
- Save up to 4,000+ person-hours per year.
- Potential for $1M savings from tool consolidation.
Adaptability and Scalability
Smartsheet evolves with your organization:
- Adopt a single platform that supports new ways of work for innovation and change responsiveness.
- Scale work without imposing disruptive changes.
- Democratize project and portfolio management while maintaining governance and process control.
Visibility and Reporting
Smartsheet ensures complete visibility and actionable insights:
- Create a single dashboard for all project portfolios, curated by user level/needs.
- Achieve real-time visibility across projects using Smartsheet integrations/APIs.
- Use on-demand data and analytics to identify dependencies and risks.
Resource Management
Smartsheet optimizes resource allocation:
- Visualize capacity and build the best team for each job.
- Keep schedules and budgets on track.
- Confidently forecast resourcing needs.
Evolution of PMOs
Smartsheet’s approach aligns with the evolution of PMOs:
- Transition from solely focusing on project completions to delivering strategic value.
- Move from rigid, governance-heavy models to people-focused, flexible frameworks.
- Provide tools to ensure consistent value delivery across portfolios.
Addressing Key PMO Challenges
Smartsheet tackles critical PMO pain points
- Eliminates waste and delays caused by inefficient processes.
- Provides answers to key questions:
- How to deliver consistent value across portfolios?
- How to analyze and respond to change effectively?
- How to optimize resource allocation and increase team efficiency?
Enhanced Project Performance
With Smartsheet, PMOs can join the 92% of high-performing organizations that consistently deliver value. Gain continuous visibility into projects to ensure on-time, high-impact results.
Time and Resource Savings
Automation drives efficiency and saves time. By reducing manual work, teams can focus on what matters most.
Strategic Alignment
Smartsheet’s tools ensure all projects are aligned with your company’s strategic goals. Discontinue low-value projects and redirect efforts to initiatives with a measurable impact.
Improved Team Morale
With Smartsheet, team members see how their work aligns with company goals, leading to higher engagement and buy-in. Teams can collaborate effectively within a single platform, reducing miscommunication and boosting productivity.
Streamlined Decision-Making
Smartsheet provides PMOs with the insights they need to make informed decisions. With real-time data, PMOs can:
- Allocate resources more effectively.
- Identify and mitigate risks early.
- Adjust plans dynamically to meet changing business needs.
Transforming PMOs into Future-Ready Organizations
Smartsheet helps PMOs evolve from traditional, reactive setups to proactive, impact-driven models. Empowered by advanced tools and analytics, PMOs can deliver measurable business outcomes.
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