Smartsheet for Enterprise PMO: Align & Scale Strategy

Winmill PPM & Smartsheet

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In today's rapidly changing world, the Enterprise Project Management Office (EPMO) is facing increasing pressure to ensure proper alignment between departments, resource allocation, and cross-functional cooperation. However, traditional project management often leads to a lack of scalability, automation, and visibility required for modern enterprises. The Smartsheet Enterprise PMO provides a scalable platform that integrates people, processes, and projects into a single source of truth, which ensures efficiency, transparency, and timely execution of company goals.

Smartsheet EPMO: Enhanced Visibility, Efficiency, and Adaptability

Gain Full Project Visibility

Smartsheet centralizes people, processes, and tools, ensuring clear project progress, improved collaboration, and transparent accountability.

Standardize for Faster Results

Flexible, automated workflows streamline execution, ensuring compliance and efficiency at scale.

Adapt to Change Seamlessly

Smartsheet enables dynamic risk management and stakeholder alignment, driving agile and controlled strategic execution.

The Challenges: Why Change is Needed Now

Key EPMO Challenges
Siloed Data & Limited Visibility
  • Disconnected tools hinder real-time decisions.
  • Unreliable data blocks strategic alignment.
Inefficient Resource Management
  • Difficulty prioritizing budget and workforce.
  • Significant waste: $122M per $1B in projects.
Lack of Standardization & Automation
  • Manual tasks slow execution and increase errors.
  • Inconsistent frameworks cause duplication.
Inability to Adapt to Change
  • Rigid models struggle with evolving needs.
  • Missing change management & risk strategies.
Smartsheet's Platform Delivers:
Strategic Alignment:
  • Connects goals to execution with OKRs & automation.
  • Ensures projects directly support business objectives.
Operational Efficiency:
  • AI workflows, risk models, & prioritization tools.
  • Reduces manual tasks, boosts project delivery.
Enhanced Visibility & Collaboration:
  • Real-time dashboards, portfolio reports.
  • Streamlines communication, aligns stakeholders.
Adaptability & Agility:
  • Supports Agile, Waterfall, & hybrid methods.
  • Enables rapid adjustments to changing needs.

Achieve the highest goals for your organization and deal with change effectively

$1M

in average annual savings by lowering the cost of change management with an adaptive platform.

100s

of programs managed simultaneously by automating complex processes and workflows.

35%

Increase in productivity by optimizing project work enterprise-wide.

Key Features & Capabilities

Data-Driven-Decisions

Business Alignment & Strategic Planning

  • Define OKRs, budgets, and strategic objectives in a structured, trackable way.
  • Ensure every project is aligned with enterprise goals through integrated prioritization frameworks.
  • Automate strategic reviews to keep initiatives on track and within scope.

Demand intake

Demand Intake & Prioritization

  • Centralize and standardize project requests with automated intake workflows.
  • Leverage AI-driven scoring models to prioritize high-impact initiatives.
  • Reduce project waste by eliminating non-strategic investments.

Project-Execution-Workflow-Automation

Project Execution & Workflow Automation

  • Standardize workflows across multiple teams while maintaining flexibility for project-specific needs.
  • Automate resource allocation, risk tracking, and milestone updates to keep execution on track.
  • Utilize pre-built templates for faster project initiation and delivery.

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Portfolio Reporting & Actionable Insights

  • Generate real-time dashboards and reports for stakeholders at every level.
  • Provide instant visibility into project progress, resource utilization, and ROI.
  • Use predictive analytics to identify risks and optimize decision-making.

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Change Management & Scalability

  • Implement automated change tracking, approvals, and governance controls.
  • Standardize best practices across departments while allowing teams to customize workflows to fit their needs.
  • Ensure compliance with industry standards and regulatory requirements.

Customer Success : Real-World Impact of Smartsheet EPMO

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McLaren Racing
Achieved full process standardization, accelerating project execution and reducing administrative overhead.
Delivery-Hero
Delivery Hero
Increased efficiency by 25% and streamlined global operations, improving cross-functional collaboration.
Sutherland-Global
Sutherland Global
Saved $1M annually through automation, faster reporting, and optimized portfolio management.
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DIRECTV
Leveraged Smartsheet to orchestrate strategic initiatives and ensure alignment with enterprise-wide transformation goals.

The Path to Value: Smartsheet EPMO Implementation Timeline

Smartsheet EPMO Implementation Timeline
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Month 1
  • Establish governance & intake processes.
  • Define strategic priorities & align project portfolios.
Month 3
  • Automate workflows & streamline execution models.
  • Implement dashboards for real-time reporting.
Month 6
  • Drive portfolio-wide visibility and stakeholder accountability.
  • Optimize project selection and execution based on AI-driven insights.
1 Year
  • Achieve full strategic alignment, operational efficiency, and continuous improvement.
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Why Smartsheet for EPMO?

  • Scalability: Supports large, cross-functional teams with enterprise-grade security & automation.
  • Flexibility: Adapts to Agile, Waterfall, or hybrid project methodologies.
  • Actionable Insights: AI-powered real-time dashboards, reporting, and risk analytics.
  • Collaboration & Transparency: Breaks down silos with seamless cross-team communication.
  • Standardization + Customization: Empowers teams to define their own workflows while maintaining EPMO oversight.

Winmill PPM & Smartsheet

As an official partner of Smartsheet, Winmill specializes in tailored Project Portfolio Management (PPM) implementation services that maximize PPM performance & drive faster results that align with overall business goals. Our deep understanding of the PPM market and a living body of best practices and guidelines from over 800 successful project management implementations empower us to design, deliver, and execute PPM solutions that help organizations boost efficiency and deliver faster results.

With precise and fast implementation, continuous technical, admin, and reporting assistance, extensive training, and consulting, Winmill offers the most comprehensive PPM implementation services in the industry. As North America's leading experts in Gartner's highest-rated PPM solutions, our guidance and services help organizations maximize Smartsheet capabilities and unlock their full potential at any stage of the PPM journey.

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